Scheduled Hours

40

Position Summary

Located in the Biophotonics Research Lab in the Division of Radiological Sciences and part of the Mallinckrodt Institute of Radiology, the Administrative Coordinator II is positioned in day-to-day operations that support leading edge research and directly supports the Research Center Director.

This dynamic position will be a key contact for Biophotonics Research Lab faculty to carry out various administrative tasks. The position manages and coordinates office functions, programs, schedules, provides administrative services, and performs specialized/technical duties. In addition, this position assists with day-to-day procurement and financial review.

Job Description

• Enters and reviews documents such as expense reports, travel documents, purchase orders, blanket orders, invoices, spend authorizations,  and other documents.

• Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.

• Works with other MIR groups such as grants office and division administration. 

• Creates and reviews financial reports and implements financial monitoring, cost transfers and payroll/purchasing processing.

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.

• Provides advising (answering general questions) to students, faculty regarding training programs; enters/updates student registration and information into appropriate databases.

• Plans logistics and provides administrative support for program courses, meetings, and events, including all associated details; negotiates with vendors; oversees, troubleshoots, and resolves issues that arise during events. Manages the event budget.

• Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.

• Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.

• Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.

• Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.

• Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.

• Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.

• Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.

• Assists with visitors and customers questions and needs.

• Assists with payroll processing and other clerical functions when needed.

• May supervise other nonexempt staff.

• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions

• Normal office environment

• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table

• Repetitive wrist, hand or finger movement

• Occasional lifting (25 lbs or less)

Equipment

• Office equipment

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Relevant Experience (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

No additional education beyond what is stated in the Required Qualifications section.

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Computer Applications, Computer Literacy, Detail-Oriented, Financial Applications, Interpersonal Communication, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Payroll Systems, Prioritization, Software Program, Supervision, Workday Software

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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