The Senior Contract and Compliance Administrator will perform professional and complex contract administration and compliance duties by assisting SCRRA departments with the development of new contracts, and providing guidance in the ongoing administration and compliance of a variety of existing contracts related to operations, maintenance, construction, information technology and professional services.
DISTINGUISHING CHARACTERISTICSThis is the senior level of the Contract & Compliance Administrator series. At this level, work may be performed under limited supervision or under limited direction. Incumbent possesses considerable latitude to accomplish tasks, which may include lead worker or supervisor duties.
SUPERVISION EXERCISED AND RECEIVED• Receives supervision from Director and Principal Contract & Compliance Administrator roles.• No formal supervisory responsibilities; may supervise a group of regular employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES:The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.• Prepare, review, and negotiate agreements for SCRRA services, equipment, and/or construction;• Manage multiple solicitations (RFP and IFB) from planning phase to contact award, including developing Procurement Schedules, preparing packages for advertisement, evaluations, and award recommendation of awards, drafting Board reports and conducting Board presentations as needed;• Prepare packages for advertising, printing and distribution;• Conduct pre-bid and pre-proposal meetings to present scope of work, manage changes and set schedules;• Establish contractors' performance evaluation criteria and assist Project Managers in monitoring their performance;• Negotiate and process a high volume of Change Orders, Task Orders, Purchase Orders, and contract amendments;• Investigate and research information in response to contractor complaints/allegations/protests including discrimination, or other concerns;• Mentor junior Contract Administrators• Develop and present training sessions for SCRRA staff, industry and other organizations on purchasing related procedures, policies and Contract Compliance Program;• Enforce county, state and federal regulations, laws and ordinances, and recommend corrective actions in cases of non-compliance;• Organize, direct and lead negotiating teams in evaluating and negotiating contracts;• Assist in developing strategies to avoid claims, damage assessments and schedule impacts;• Work with the Legal Department and C-Level Executives to evaluate merits of protests and make recommendations that the protest be upheld or denied;• Work with Legal Affairs Department as needed to draft contract language, negotiate terms and conditions, and other contract administration tasks;• Perform quality control and conformity checks with accuracy, and audits of the staff's purchasing and contract activity;• Interface with SCRRA staff in reviewing contract administration and procurement processes;• Perform other related duties as assigned.
MINIMUM QUALIFICATIONSEducation and Experience• Bachelor's Degree in Public Administration, Business Administration, or a related field• Minimum (6) years of work experience professional contract administration and compliance work, preferably in public transportation or the railroad industry.• A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.• Valid class C Driver's License with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years
Preferred QualificationsPublic sector experience
Knowledge, Skills, and AbilitiesKnowledge of:• Public contracting principles, including proposal preparation, contract negotiation, contract law and finance• Federal Acquisition Regulations and/or Federal Transit Administration Circulars• California and Federal laws applicable to contracts by public agencies• Microsoft Office, Oracle FIS and Planet Bids or other automated procurement and contracting applications• Railroad, transit or transportation environment
Skilled in:• Verbal and written communication• Organization and time management• Detailed data analysis and data-driven decision making• Organization and time management• Microsoft Office and Oracle Financial modules
Ability to:• Balance multiple initiative simultaneously in a dynamic, fast-paced work environment• Driving initiatives to completion to meet deadlines• Read, comprehend, and draft complex contracts and their terms and conditions• Handle highly confidential information• Interview respondents and evaluate contract proposals• Ensure accuracy and compliance
PHYSICAL REQUIREMENTS• Transition between a stationary position at a desk or work location and move about Metrolink facilities or other work site locations• Operate tools to perform the duties of the position; such as computers, office equipment and work-related machinery• Transport equipment or boxes up to 25lbs• Exchange ideas by means of communication• Visual acuity to detect, identify and observe employees or train movement and any barriers to movement when working on or near railroad tracks• Hear and perceive the nature of sounds when working on or near railroad tracks• Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations