Associate Director, Asset Management
Application Deadline: 07-31-2019
Department Summary: The UCLA Asset Management Department provides full-service property management for University-owned high-rise office buildings in Westwood (four buildings containing 940,000 SF, occupied by 150 primarily University tenants and generating $42M of annual revenue), plus limited-service property management to 60 other University-owned properties.
Department Teams: The department is structured in teams that perform these functions:
Operations Team (day-to-day activities of property management, such as repairs, maintenance, engineering, janitorial, security, fire-life-safety, parking and PCI compliance, tenant relations; work orders, TSRs and FSRs; budgets, variance analysis and tenant construction project coordination);
Financial Team (property accounting, such as rent billing and collection; purchasing, POs and A/P; cash management, closing, reconciliation, variance analysis; adjustments, accruals, NPEARS and GL management; accounting in Yardi, budgeting, financial transactions, project accounting and close-out; financial analysis);
Leasing Team (leasing, preparation of lease documents and tenant correspondence, lease administration in Yardi property management software);
Contracts Team (administration of contracts and contract compliance for tenant improvements, maintenance, repairs, professional services and insurance claims);
Construction Team (project manage tenant improvement construction jobs and contractors; supervise major maintenance jobs in collaboration with Portfolio Chief Engineer; coordinate activities of CPM vendors; TI and MM project planning and reporting); and
Asset Team (campus-wide projects, delegations of authority, inter-department coordination and interaction with senior campus management, plan and approve major maintenance, strategic plan, data management for off-campus owned properties; HR/personnel including recruiting, performance evaluation, promotion and compensation).
Job Summary: The Associate Director has full responsibility for all department employees (32), all contracted services personnel (90) and the department teams and functions listed above. In absence of the Director, the Associate Director serves as department head and reports to the Executive Director, Campus Service Enterprises. The Associate Director assists the Director with inter-department coordination, interactions with senior campus management, and CAO duties.
Applicants must submit their qualifications via UCLA's Career Opportunities website at https://hr.mycareer.ucla.edu Reference position #30556.
Direct URL Link: https://ucla.in/2WXluPH
The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct